Important Info


Tuesday, October 6, 2015

*Please do not reply to e-flash bulletins. If you have any questions or concerns please send an e-mail to

Board Meeting:
Thursday, October 8, 2015
Social Hall – 7:00pm
1. Open Forum
2. Establish Quorum
3. Call to Order
4. Approval of Minutes
    a. September 24th, 2015
5. President’s Report
    a. Finalize Board Policies and Procedures #10 – Finance Committee approval of contracts in excess of $10,000
    b. Select Date for Budget Town Hall Meeting
    c. Two Changes to Covenant Pertaining to Article XII
    d. Tennis Court Canopy Fans
6. Treasurer’s Report
7. Committees & Task Forces
    a. RITF
8. Manager’s Report
    a. Proposal Spreadsheet
9. Old Business
10. New Business
11. Adjournment

VSID Picture Taking:
The Board of Directors has approved the Policies and Procedures for the new Valencia Shores ID Cards. This card will also be your café debit card and key to pools and facilities. Management will be taking pictures again so that we can print and begin distribution of these cards. If you have already had your picture taken then you do not need to attend any of the sessions below. If you have additional residents living with you (such as a son, daughter, or sibling) please have them come to have their pictures taken.

Picture taking will take place on the following days in the Social Club Classroom:
· Wednesday, October 7th from 6pm-7pm
· Monday, October 12th from 10am-11am
· Wednesday, October 14th from 6pm-7pm
· Thursday, October 15th from 4pm-5pm

If you are unable to attend any of the above dates please do not panic! Starting late October we will set up appointments where you will be able to come get your picture taken and receive your cards later in the day. If you have any questions please contact Alaina Swichar by phone at 561-434-9669 or email at

Board of Directors Q & A Session:
There will be a question and answer town hall on Monday, October 12th at 7pm in the Social Hall. Residents will be able to attend and get their questions and concerns addressed by the Board of Directors.

Walk to End Alzheimer’s Walk:
· Join us on Saturday, October 10th to show your support for the Walk to End Alzheimer’s.
· Stop by the front desk to register to walk with the VS Team or perhaps make a donation.
· All donors will receive a flower that can be dedicated to anyone and will be placed in our “Memory Garden” in the lobby.
Please see Pam if you have any questions.

Hotwire Representative:
The Hotwire Representative will be in the Social Club Lobby on Thursday, October 8th from 10am-4pm.

Flu Shot:
There will be a flu shot clinic on Tuesday, October 27th from 8:30am-11:30am in the Social Club. Please sign up at the front desk in the Social Club.

Regular dose is $25 and the high dose is $60. Both are covered by Medicare Part B if that is your primary coverage. For other insurance, check with your provider.

Construction Areas:
For your own safety, please exercise caution and do not walk through construction areas. These areas include the south side of the building, by the basketball courts, and the north side of the building, location of construction for the new café. To access the pool please use the main entrance and walk through the Social Club Lobby.

Social Club Parking:
As a reminder, if you can, please carpool when visiting the Social Club as parking is very limited due to the construction. Please do not park inside the fenced-in areas. These parking spaces are allocated for use by the construction workers and their vendors.

Barcodes are by appointment only in advance. You can make an appointment at the management office for either 10:00 am or 2:00 pm Monday-Friday.


 HOA Board President's Monthly Message 
 General Manager's Monthly Message 
 Landscape Committee Monthly Message 
 2015 Valencia Shores Brochure (1)
 2014 Valencia Shores Fact Sheet (1)
 Hurricane Prep (4)
 E-Flash Requirements 
 Symposium on Health 

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